Feature
External labour without losing control
Keep compliance, offers, attendance and cost in the same job record.
The problem
External labour often lives in a separate spreadsheet, a phone call and an invoice in the post. Insurance expires quietly, offers are accepted without a record, and the cost arrives after the margin has already been reported.
What you get
Compliance gate
Insurance and accreditation expiry are checked against the job date before the company can be assigned.
Rate agreements
Record hourly, daily, job or visit rates excluding VAT, with validity dates and currency.
Offers and acceptance
Send an offer with a rate, note and expiry. Acceptance rechecks compliance and assigns atomically.
Private portal
A token link lets the company see its own offers, jobs and attendance without a staff account.
Attendance evidence
Check-in and check-out record minutes on site. Attendance supersedes duration estimates for hourly/day cost.
Purchase invoices
Record net, VAT and gross, upload the document and compare it with accrued cost and variance.
How it works
Register the company
Add contacts, insurance, accreditation, status and rate agreements.
Offer the job
Send the job with an optional rate, note and expiry. The compliance gate runs before assignment.
Share the private link
Enable portal access and send the token link securely. Regenerate it to revoke access.
Reconcile the cost
Attendance and the ex-VAT rate feed profitability; the purchase invoice shows the variance for approval.
Questions about subcontractors
Does the subcontractor need a user account?
No. The portal is a private token link limited to that company's offers, jobs and attendance.
What happens if insurance expires?
The assignment gate blocks the company for a job date on or after the expiry. Renew the evidence and record the new date.
Is the subcontractor rate included with VAT?
Profitability uses the effective rate excluding VAT. Purchase invoices keep net, VAT and gross separately.
Can I revoke a portal link?
Yes. Regenerating the link invalidates the previous one immediately.
Bring external labour into the same record
Book a walkthrough with one real subcontractor, rate and job.
Book a walkthroughKeep reading
Help articles for this feature
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